Administrative Assistant I

Company: Community College of Aurora
Location: Aurora
Posted on: June 8, 2021

Job Description:

The Community College of Aurora is a dynamic institution that strives to serve its diverse staff and student population founded on principles of equity and inclusion. As a member of the Colorado Community College System (CCCS), the Community College of Aurora (CCA) is dedicated to serving our surrounding community.  As the most diverse institution of higher education in Colorado, CCA is currently the college choice for nearly 11,400 students representing over 60 countries, with 62% of our enrollment represented by students of color. In 2016, CCA was designated as a Hispanic Serving Institution (HSI).  CCA's service area includes more than 680,000 residents in Arapahoe, Adams, and Denver counties, and its student population reflects the broad diversity of this area. The college offers more than 90 degrees and certificate programs for students seeking to enhance their current skill set, pursue employment, or transfer to a four-year college or university upon graduation.

This position supports the TRIO Upward Bound Program in the daily/weekly/monthly programmatic and reporting duties. Collects and maintains financial, program participant, and overall programmatic records in established system, providing support for federal and institutional reporting. Provides general programmatic support for academic year and Summer Program planning and implementation.

Colorado Residency Requirement: 

Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in  Colorado within 30  days  of the start date for the position,  or they may be deemed ineligible  for employment with the Community College of Aurora.  Please contact HR@CCAurora.edu with any questions.Provide process support for part-time/summer staff. Assist the Project Director or Project Advisor with special projects and perform other duties as assigned.

• Prepare and monitor classroom supplies and materials.
• Reach out to students to resolve financial aid issues. 
• Disperse and track student/academic materials
• Update and organize multiple versions of program materials to support planning of academic year and Summer Program.

This position will be making purchase orders and monitoring office supplies, food orders, and student academic and summer component supplies. 

• Monitor stocks of office and academic supplies and reporting when there are shortages; purchase student, office, and program supplies as needed.
• Organize staff travel arrangements to/from professional development and/or local/national conferences/trainings
• Provide support for set-up/break-down at programs and events
• Arrange the scheduling of campus resources, such as classroom, IT, or Facilities needs.
• Support Summer Program class scheduling process for Program Participants. 

This position is responsible for providing clerical support and assistance for the TRIO Upward Bound Project.  This position will work alongside the Project Director and Project Advisor to ensure the collection and tracking of necessary documentation to meet federal guidelines. 

• Utilize Student Access system to input/update student information necessary for federal reporting.
• Review participant applications to ensure completeness and accuracy of student/family information.
• Collect and input frequency and nature of student contacts with Project staff, including classroom and co-curricular attendance
• Provide general support in the collecting and entry of data to support the federal Annual Performance Report process. 

This position will engage in a variety of established institutional processes and procedures to support the varying needs of the program between the academic and summer components of the program. This position will develop an understanding of fiscal affairs processes 

• Submit purchase orders for program supplies
• Ensure the timely submission of Official Function Forms necessary for daily summer programming activities 
• Serve as a quality control check for the submission of financial documents, including staff PCard and Travel Card documentation
• Submit appropriate documentation for reimbursements
• Work with local vendors to arrange delivery and payment of food, supplies, or services 
• Manage data collection and input process related to student recruitment and daily/weekly student contacts.
• Utilize financial tracking system to support Project Director in budget management processes
• Provide quality control checks on institutional documentation 
• Provide general programmatic support for academic year and Summer Program activities such as including but not limited to: collecting and tracking daily attendance, identifying local vendors. 

 Minimum Requirements:

One year of general clerical experience related to the work assigned to the position. Appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications: 

• Excellent interpersonal skills
• Excellent customer service skills
• Must be detail oriented and work in an organized fashion

Salary:: $30,082.00 annually.  This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent benefit plan. Leave and holiday benefits are also included. Full time employees immediately upon hire earn 15 hours a month annual leave and 10 hours a month sick leave.

https://internal.cccs.edu/human-resources/employee-benefits/.  

  Deadline to Submit Application Material: An initial review of applications will begin on April 30, 2021  and will continue until the position is filled.

  Application Process: When submitting your online application, please include a cover letter, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to HR@ccaurora.edu upon offer of employment. If you have questions regarding this position, please contact us at HR@ccaurora.edu.

  By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.

  Notice to all Applicants:

• Proof of eligibility to work in the United States must be produced within three (3) days of hire.
• Direct deposit of payroll is a condition of employment.
• Final candidate is subject to a criminal background check prior to final selection process.
• Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.
• CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page.
• Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.
• For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Cindy Hesse, Director of Human Resources at 16000 E. CentreTech Parkway, Suite A207, Aurora, Colorado 80011 or by phone at 303-360-4752, or e-mail at Cindy.Hesse@CCAurora.edu.

  The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the Student Right to Know page. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

  ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Robert Callaway at 303-360-4733 or Robert.Callaway@CCAurora.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

  Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth. Candidates wishing to request reasonable accommodations must do so as soon as possible, preferably at least three days prior to the exam or interview. If you are an individual who wishes to request reasonable accommodations, please contact us at 303-360-4733 or Robert.Callaway@CCAurora.edu.

  Non-Discrimination Statement: The Community College of Aurora prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policies 3-120 and 4-120.  The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, gender identity, or sexual orientation in its employment practices or educational programs and activities.  The Community College of Aurora will take appropriate steps to ensure that the lack of English language skills will not be a barrier to admission and participation in vocational education programs.

  For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Cindy Hesse, Director of Human Resources at 16000 E. CentreTech Parkway, Suite A207, Aurora, Colorado 80011 or by phone at 303-360-4752, or e-mail at Cindy.Hesse@CCAurora.edu.

 Community College of Aurora Inclusive Excellence Statement: 

 You matter. You are valued. You belong. CCA is a community that is committed to equity, diversity, and inclusion through Inclusive Excellence. We can only achieve this together. CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our College community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement. Inclusive Excellence will provide a foundation for student and institutional success.  Recognizing our diversity is only the first step toward Inclusive Excellence. We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

  Welcoming, Respectful, Inclusive - Together, we are CCA. 

Keywords: Community College of Aurora, Aurora , Administrative Assistant I, Other , Aurora, Colorado