Academic Services Senior Prof
Company: University of Colorado
Posted on: June 8, 2021
University of Colorado | CU Anschutz Medical Campus
School of Medicine | Department of Neurology
Job Title : Medical Student and Events Coordinator
Position #00784759 - Requisition #21558
- Applications are accepted electronically ONLY at
The University of Colorado Anschutz Medical Campus seeks
individuals with demonstrated commitment to creating an inclusive
learning and working environment. We value the ability to engage
effectively with students, faculty and staff of diverse
The Neurology Education Coordinator is responsible for managing
the department's Medical Student programs and educational courses,
conferences, and events. She/he will manage the day-to-day
operations of the various educational programs, accreditation
efforts, course programming, and will serve as an important liaison
with learners, faculty and staff. This position will serve as the
subject matter expert for Medical Student Education and will be
expected to utilize knowledge, expertise and best practices in the
design and successful operation of courses and clinic experiences
that support the department's mission of providing high quality
The position is located at the University of Colorado - Anschutz
Medical Campus. Hours will be dependent on business need (i.e.,
neurology education operations and workforce needs). The University
of Colorado Anschutz Medical Campus is a public education, clinical
and research facility serving 4,500 students, and a world-class
medical destination at the forefront of life-changing science,
medicine, and healthcare. CU Anschutz offers more than 42 highly
rated degree programs through 6 schools and colleges, and receives
over $500 million in research awards each year. We are the single
largest health professions education provider in Colorado, awarding
nearly 1,450 degrees annually. Powered by our award-winning
faculty, renowned researchers and a reputation for academic
excellence, the CU Anschutz Medical Campus drives innovation from
the classroom to the laboratory to the delivery of unparalleled
patient care. Read CU Anschutz Quick Facts here.
Examples of Work Performed
Duties and responsibilities of this position include, but are
not limited to the following:
Medical Student Program Operations:
- Implement, and manage full cycle operations Neurology Medical
Student Programs, including the Neurology clerkship, the Neurology
4th year electives, Neurology Visiting Rotations, the Advanced
Neuroscience Clinical Course and Neurology Medical Student Interest
- Collaborate with various key stakeholders (i.e., Clerkship
Directors, clinical faculty, affiliated clinical sites), to ensure
optimal design, implementation, coordination, , and development of
medical student education.
- Maintain timely and up-to-date enrollment and student
information for clerkship in OASIS, Canvas, myClinicalExchange and
NBME and oversee any updates to the medical student website
- Coordinate logistics with affiliate hospital staff, Coordinate
medical student onboarding (i.e., badging, security access, all
- Provide primary support for the Medical Student Directors in
all matters relating to the clerkship and neuroscience course This
position will help identify program and student issues and
communication those to appropriate stakeholders.
- Working with the Clerkship Directors, recruit faculty for
clerkship teaching and ensure retention.
- Serve as an advisor to medical students on course requirements
- Coordinate student formative and summative evaluation
- Participate in departmental, institutional, community, or
national meetings as ongoing professional development, and remain
informed about current academic trends.
- Regularly communicate with directors at other sites concerning
schedules, course requirements and evaluations, and other student
and faculty issues.
- Aid in the construction and track the submission of letters of
recommendation for medical students, coordinating with the
respective faculty and their administrative support.
- Administer pertinent SOM and LCME policies, state fiscal
policies, School of Medicine rules and procedures, and
state/federal laws and standards applicable to the program.
- Tracks faculty contributions to medical student education,
including but not limited to SOM courses, PBLS, Neurology Student
Interest Group events, Foundations of Doctoring, and other medical
student educational activities for annual reporting.
- Manage files of medical students in departmental courses and
submit grades for all Neurology medical student courses in
accordance with SOM rules and regulations.
- Prepares reports for the department or others, such as LCME
studies, program reviews, annual reports, newsletters, retreats,
audits or other, as requested.
- This position will serve as a neurology education
representative at various department and external meetings (i.e.,
committee and grading meetings, department meetings) and
coordinates all of department medical student-related meetings and
- Participate and contribute to medical education curriculum
decisions, including IRB studies, monthly strategic planning
meetings, and the design of workshops and eLearning modules.
- Attend monthly UME Coordinator meetings and Course Block
Sub-internship and MS3-4 Electives Coordination
- Advise third- and fourth-year medical students and visiting
students regarding elective program offerings.
- Manage and develop resources for students regarding elective
programs including website, online learning modules, and
- Manage Visiting Student Application Service (VSAS) process and
review applications from outside students, write notes of
- Ensure that sub-internship directors understand student
schedules, policies, attendance, make up work, grades, etc.
- Orient both CUSOM and visiting students during the rotation.
Manage and set up the Oasis evaluation system for students,
faculty, and residents. Manage student files and prepare them for
director to assign grades. File grades with the University as well
as with outside institutions.
- Organize and maintain feedback mechanisms on each student by
assigning preceptors, sending reminders and follow-up to ensure
timeliness. Gather and summate feedback for directors and
- Support directors and analyze program evaluations, low
evaluation or exam scores and concerns raised at exit
- Assist directors with agenda for medical education program
- Implement improvement plans, ensuring the program follows SOM
and LCME policies and requirements. Produce reports as needed.
- Coordinates, develops, analyzes, and evaluates department
education conferences and educational events (i.e., Neurology Grand
Rounds, department-wide CME events, and other assigned Department
- Manages and develops various event logistics (i.e., design and
create promotional materials, invitations, CME materials, and other
needed collateral; schedule room reservations; develop event
scheduling; recruit event speakers; order catering; coordinate
travel procurement; manage event participation attendance and
reporting; and manage audiovisual set-up and troubleshoot,
- Manage and develop the CME credit database and online reporting
system for all events. Maintains and reports CME accreditation
documentation including quarterly and bi-annual accreditation
- Provide for on-site or virtual support for each activity
including tracking attendance/participation, distribution and
collection of evaluation feedback, acknowledgement of faculty and
planning committee disclosure and of commercial support.
- Summarize evaluations of CME activities and distribute to
applicable parties for review.
- Develop budgets based on the audience size, honorariums, venue,
food, beverage, invitations, postage, posters, travel expenses for
out-of-town speakers and any other associated costs. This will
include researching available venues, caterers, printers etc. for
- Other duties as assigned.
Salary and Benefits:
The salary range (or hiring range) for this position has been
established at $43,064 - $54,778. The salary of the finalist(s)
selected for this role will be set based on a variety of factors,
including but not limited to, internal equity, experience,
education, specialty and training. The above salary range
represents the University's good faith and reasonable estimate of
the range of possible compensation at the time of posting.
Your total compensation goes beyond the number on your paycheck.
The University of Colorado provides generous leave, health plans
and retirement contributions that add to your bottom line.
Total Compensation Calculator: http://www.cu.edu/node/153125
Diversity and Equity:
The University will provide reasonable accommodations to
applicants with disabilities throughout the employment application
process. To request an accommodation pursuant to the Americans with
Disabilities Act, please contact the Human Resources ADA
Coordinator at firstname.lastname@example.org.
The University of Colorado Denver | Anschutz Medical Campus is
committed to recruiting and supporting a diverse student body,
faculty and administrative staff. The university strives to promote
a culture of inclusiveness, respect, communication and
understanding. We encourage applications from women, ethnic
minorities, persons with disabilities and all veterans. The
University of Colorado is committed to diversity and equality in
education and employment.
The University of Colorado Denver | Anschutz Medical Campus is
dedicated to ensuring a safe and secure environment for our
faculty, staff, students and visitors. To assist in achieving that
goal, we conduct background investigations for all prospective
- Bachelor's degree from an accredited college or university in
communications, public relations, business administration,
healthcare administration, or another related field.
- Two years of professional level experience working in higher
- Substitution: A combination of education and related
technical/paraprofessional experience may be substituted for the
bachelor's degree on a year for year basis, but not for the
- Experience working with Medical Student Programs and CME
Competencies/Knowledge, Skills and Abilities:
- Knowledge of current LCME, CUSOM, UME, AND CME policies to
ensure all activities meet accreditation standards.
- Understanding of and competence in the use of the New
Innovations program to build and maintain the evaluation and
rotation database and schedules.
- Effective problem-solving skills including ability to analyze
and evaluate data and make appropriate decisions and
- Demonstrated motivation and capability of performing in a
complex and fast-paced environment.
- Exceptional organizational skills and attention to detail,
strong work ethic, positive problem-solving attitude, results
oriented and able to work through projects independently.
- Effective communication and interpersonal skills with a high
degree of professionalism and competence in dealing with a variety
of individuals including physicians, program directors, university
and hospital administrators, and industry representatives.
- Proficient knowledge and work experience in Microsoft Office
Suite and ability to quickly learn new software programs.
- Strong and demonstrable organizational and time management
skills, ability to meet multiple deadlines and manage interrelated
and /or complex issues or transactions.
- Ability to represent departmental activities, issues, and
concerns, and communicate committee decisions back to directors and
Keywords: University of Colorado, Aurora , Academic Services Senior Prof, Other , Aurora, Colorado
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