University of Colorado Denver | Anschutz Medical Campus
School of Medicine - Department of Radiology
Academic Fellowship Coordinator
Position #00215287 - Requisition #21329
- Applications are accepted electronically ONLY at
The University of Colorado Anschutz Medical Campus seeks
individuals with demonstrated commitment to creating an inclusive
learning and working environment. We value the ability to engage
effectively with students, faculty and staff of diverse
The School of Medicine - Department of Radiology has an opening
for a full-time University Staff (unclassified) Academic Fellowship
The University of Colorado Anschutz Medical Campus is a public
education, clinical and research facility serving 4,500 students,
and a world-class medical destination at the forefront of
life-changing science, medicine, and healthcare. CU Anschutz offers
more than 42 highly rated degree programs through 6 schools and
colleges and receives over $500 million in research awards each
year. We are the single largest health professions education
provider in Colorado, awarding nearly 1,450 degrees annually.
Powered by our award-winning faculty, renowned researchers and a
reputation for academic excellence, the CU Anschutz Medical Campus
drives innovation from the classroom to the laboratory to the
delivery of unparalleled patient care. Read CU Anschutz Quick Facts
This position combines the roles of Adult Fellowship Coordinator
Integrated IR Resident Coordinator as 1.0 FTE.
- Adult Radiology Fellowship Coordinator:
Department of Radiology currently has three ACGME approved adult
radiology fellowship programs, and, four Non-ACGME adult radiology
ACGME approved adult radiology fellowship programs:
- Vascular Interventional Fellowship program (note: 2019-2020 is
final year of this programstarting 2020-2021 this will transition
to 'Independent Interventional Radiology Fellowship program')
- Neuroradiology Fellowship program
- Nuclear Medicine Fellowship program
Non-ACGME adult radiology fellowship programs:
- Musculoskeletal Fellowship program
- Abdominal Imaging Fellowship program
- Breast Imaging Fellowship program
- Chest-Thoracic Fellowship program
- Integrated Interventional Radiology Residency Coordinator:
Department of Radiology currently has a specialized track within
its larger Diagnostic Radiology Residency program in which ten
(total) residents are selected to participate in the Integrated
Interventional Radiology Residency program. (Two residents from
each level of a 5-year program are selected for the Integrated
Interventional Radiology Residency program).
These two combined positions, under direction from the Manager
of Education, and the Vice Chair of Education are primarily
responsible for coordinating the Adult Radiology Fellowship
Programs, and the Integrated IR Residency program on behalf of the
Graduate Medical Education (GME) Office, the Department of
Radiology, the School of Medicine, UCD and the University of
This full-time, University Staff (non-classified) position will
provide human resources, finance and operational support to the
Department of Radiology Adult Fellowship program, as well as to the
Integrated IR Residency Program. This includes managing recruitment
processes, overseeing the scheduled based billing system, and
executing the day-to-day operational needs of the programs. This
role will also, in collaboration with the Radiology Program
Directors, develop and maintain the education quality of the
training programs by ensuring compliance with Accreditation Council
for Graduate Medical Education (ACGME) standards and other
regulatory requirements. The position requires a comprehensive and
detailed understanding of national accreditation regulations
(ACGME) and hospital policies, as well as a high-degree of
initiative and independent judgment.
Additionally, with oversight and direction from the Manager of
Education and Program Directors, Coordinator will oversee these
programs, as well as the resident recruitment process, curriculum,
schedules, business activities, budget and policies and procedures.
Coordinator will provide essential communication and networking for
the effective functioning of these programs. Coordinator will also
continually assess and direct a wide range of programmatic issues,
including, long range planning; recruiting trainees; developing
projects; analyzing administrative workflow; maintaining databases;
communicating with faculty and trainees regarding a range of
issues; and managing internal and external program relations.
The Coordinator will not have any supervisory duties, although
the Coordinator will perform a variety of functions on behalf of
the fellows and residents sometimes performed by a supervisor. This
includes active participation in the fellowship and resident
recruitment process, processing performance evaluations, collecting
of time records, coordinating schedules, and processing graduation
materials. The Coordinator will act as a resource to prospective,
current and past fellows, residents and medical students of the
Radiology education programs.
Examples of Work Performed:
Recruitment & Evaluations:
- Manages all aspects of the fellowship recruitment process.
- Provides up-to-date information to the department web master on
the fellowship programs as appropriate for maintenance of the
department web site.
- Fields prospective fellow information requests primarily by
email and phone.
- Establishes interview days for prospective fellows.
- Coordinates faculty interviews, space, means, transportation,
and in some cases, housing and other arrangements for prospective
- Gathers and assembles informational packets with school,
program, and community information.
- Manages fellow evaluations for each core lecture, fellow
evaluations of faculty, quarterly faculty evaluations of other
fellows, end of year fellow evaluations of the program.
Data and Recordkeeping:
- Coordinates all required electronic recordkeeping and data
services for the fellowship and medical student programs.
- Manages MedHub, software required by the GME office for
fellowship reporting, software for evaluations, and all other
necessary reporting tools as may be required by the University or
national accreditation boards.
- Manages hard copy and electronic files of fellows who enter or
leave the program, and responds to all requests for confirmation of
fellowship or letters of reference.
Continuing Medical Education:
- Manages all aspects of the CME program within the Department of
Radiology for faculty, residents, fellows and medical
Reports & Projects:
- Prepares reports for the Department or others to satisfy needs
such as ACGME studies, program reviews, retreats, audits or any
- Monitors and document fellow PQI project.
- Tracks and documents fellow research project (coordinate with
- All financial management activities are under the overall
direction of the Department's Manager of Education and Director of
Finance and Administration, who both have responsibility for
departmental funds, serve as the fund administrators and overall
approving officials. Within these parameters, the Fellowship
Coordinator will complete funding forms for ACGME fellows paid
Policy Coordination and Compliance:
- Administers pertinent State fiscal policies, State and UCD
rules and procedures, and State and Federal laws and standards
applicable to the fellowships or business management. Also
administers pertinent Graduate Medical Education policies,
including rules and regulations promulgated by the national boards
for fellowship review committees. The Coordinator must comply with
all program and fiscal policies related to fellowship needs at all
the training site locations.
Fellowship Program Administration:
- Provides logistical support and manages the CCC (clinical
competency committee) meeting set up (email, send invite)
- Provides logistical support and manages the PEC (program eval
committee) meeting set up quarterly.
- Manages the fellow core lecture series schedule and fellow
lecture schedule (fellow's lecture to residents, faculty,
technologists - each give one per year).
- Manages the fellow NICU round schedule (daily).
- Tracks fellow multidisciplinary conference schedule
- Schedules and tracks fellow journal club participation with
- Tracks fellow participation in multidisciplinary
- Follows up with each fellow for their choice of mentor, assists
in organizing mentor quarterly meetings.
Salary and Benefits:
The salary range (or hiring range) for this position has been
established at $43,064 - $60,000.
The salary of the finalist(s) selected for this role will be set
based on a variety of factors, including but not limited to,
internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting.
This position is ineligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck.
The University of Colorado provides generous leave, health plans
and retirement contributions that add to your bottom line.
Total Compensation Calculator: http://www.cu.edu/node/153125
Diversity and Equity:
The University will provide reasonable accommodations to
applicants with disabilities throughout the employment application
process. To request an accommodation pursuant to the Americans with
Disabilities Act, please contact the Human Resources ADA
Coordinator at email@example.com.
The University of Colorado Denver | Anschutz Medical Campus is
committed to recruiting and supporting a diverse student body,
faculty and administrative staff. The university strives to promote
a culture of inclusiveness, respect, communication and
understanding. We encourage applications from women, ethnic
minorities, persons with disabilities and all veterans. The
University of Colorado is committed to diversity and equality in
education and employment.
The University of Colorado Denver | Anschutz Medical Campus is
dedicated to ensuring a safe and secure environment for our
faculty, staff, students and visitors. To assist in achieving that
goal, we conduct background investigations for all prospective
- A bachelor's degree in education, psychology, business, public
administration, health care, educational technology, social
science, liberal arts, communications, accounting, finance, library
science, or a directly related field from an accredited
- Two years of related professional experience
Substitution: A combination of education and/or relevant
experience may substitute for the degree on a year-for-year basis,
but not for the specific experience.
- Experience working in a School of Medicine academic
environment, with an emphasis on the day-to-day management of
business and administrative operations.
- Experience working with GME and UCD software systems.
Competencies / Knowledge, Skills, and Abilities:
- Excellent time management and organizational skills with
ability to plan and organize Residency needs and activities with
great attention to details.
- Proven ability to establish work priorities and provide follow
through to ensure completion of activities, both individually and
in a team environment.
- Knowledge of, and the ability to, become fully competent in
computer programs essential to the Residency Program, including:
Microsoft Office Suite (ex. Word, Excel, Access, PowerPoint, and
Outlook), the Electronic Residency Application System (ERAS),
OnCall (AMION), and MedHub. Software used will continue to change,
so adaptability to new electronic programs and tools is
- Ability to develop and manage budgets, and carry out the fiscal
responsibilities of the position.
- Ability to understand and apply regulatory requirements at the
- Ability to communicate effectively with administrative
personnel, physicians and other program personnel,
trainees/prospective trainees, staff and other constituents, in
written communications and oral presentations.
- Excellent interpersonal skills working with residents and
others in an environment of high volume and stress.
- Ability to exercises good judgment, discretion and diplomacy in
- Ability to contribute in to positive team environment while
- Knowledge of UPI, UCH and University policies, rules and
regulations related to Education and Fellowship.
- Demonstrated commitment and leadership ability to advance
diversity and inclusion.