Fellowship Coordinator

Company: University of Colorado
Location: Aurora
Posted on: June 8, 2021

Job Description:

University of Colorado Denver | Anschutz Medical Campus

School of Medicine - Department of Radiology

Academic Fellowship Coordinator

Position #00215287 - Requisition #21329

• Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The School of Medicine - Department of Radiology has an opening for a full-time University Staff (unclassified) Academic Fellowship Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

This position combines the roles of Adult Fellowship Coordinator Integrated IR Resident Coordinator as 1.0 FTE.

• Adult Radiology Fellowship Coordinator:

Department of Radiology currently has three ACGME approved adult radiology fellowship programs, and, four Non-ACGME adult radiology fellowship programs:

ACGME approved adult radiology fellowship programs:

• Vascular Interventional Fellowship program (note: 2019-2020 is final year of this programstarting 2020-2021 this will transition to 'Independent Interventional Radiology Fellowship program')
• Neuroradiology Fellowship program
• Nuclear Medicine Fellowship program

Non-ACGME adult radiology fellowship programs:

• Musculoskeletal Fellowship program
• Abdominal Imaging Fellowship program
• Breast Imaging Fellowship program
• Chest-Thoracic Fellowship program
• Integrated Interventional Radiology Residency Coordinator:

Department of Radiology currently has a specialized track within its larger Diagnostic Radiology Residency program in which ten (total) residents are selected to participate in the Integrated Interventional Radiology Residency program. (Two residents from each level of a 5-year program are selected for the Integrated Interventional Radiology Residency program).

Job Summary:

These two combined positions, under direction from the Manager of Education, and the Vice Chair of Education are primarily responsible for coordinating the Adult Radiology Fellowship Programs, and the Integrated IR Residency program on behalf of the Graduate Medical Education (GME) Office, the Department of Radiology, the School of Medicine, UCD and the University of Colorado.

This full-time, University Staff (non-classified) position will provide human resources, finance and operational support to the Department of Radiology Adult Fellowship program, as well as to the Integrated IR Residency Program. This includes managing recruitment processes, overseeing the scheduled based billing system, and executing the day-to-day operational needs of the programs. This role will also, in collaboration with the Radiology Program Directors, develop and maintain the education quality of the training programs by ensuring compliance with Accreditation Council for Graduate Medical Education (ACGME) standards and other regulatory requirements. The position requires a comprehensive and detailed understanding of national accreditation regulations (ACGME) and hospital policies, as well as a high-degree of initiative and independent judgment.

Additionally, with oversight and direction from the Manager of Education and Program Directors, Coordinator will oversee these programs, as well as the resident recruitment process, curriculum, schedules, business activities, budget and policies and procedures. Coordinator will provide essential communication and networking for the effective functioning of these programs. Coordinator will also continually assess and direct a wide range of programmatic issues, including, long range planning; recruiting trainees; developing projects; analyzing administrative workflow; maintaining databases; communicating with faculty and trainees regarding a range of issues; and managing internal and external program relations.

The Coordinator will not have any supervisory duties, although the Coordinator will perform a variety of functions on behalf of the fellows and residents sometimes performed by a supervisor. This includes active participation in the fellowship and resident recruitment process, processing performance evaluations, collecting of time records, coordinating schedules, and processing graduation materials. The Coordinator will act as a resource to prospective, current and past fellows, residents and medical students of the Radiology education programs.

Examples of Work Performed:

Recruitment & Evaluations:

• Manages all aspects of the fellowship recruitment process.
• Provides up-to-date information to the department web master on the fellowship programs as appropriate for maintenance of the department web site.
• Fields prospective fellow information requests primarily by email and phone.
• Establishes interview days for prospective fellows.
• Coordinates faculty interviews, space, means, transportation, and in some cases, housing and other arrangements for prospective fellows.
• Gathers and assembles informational packets with school, program, and community information.
• Manages fellow evaluations for each core lecture, fellow evaluations of faculty, quarterly faculty evaluations of other fellows, end of year fellow evaluations of the program.

Data and Recordkeeping:

• Coordinates all required electronic recordkeeping and data services for the fellowship and medical student programs.
• Manages MedHub, software required by the GME office for fellowship reporting, software for evaluations, and all other necessary reporting tools as may be required by the University or national accreditation boards.
• Manages hard copy and electronic files of fellows who enter or leave the program, and responds to all requests for confirmation of fellowship or letters of reference.

Continuing Medical Education:

• Manages all aspects of the CME program within the Department of Radiology for faculty, residents, fellows and medical students.

Reports & Projects:

• Prepares reports for the Department or others to satisfy needs such as ACGME studies, program reviews, retreats, audits or any other request.
• Monitors and document fellow PQI project.
• Tracks and documents fellow research project (coordinate with research assistant).

Fiscal Management:

• All financial management activities are under the overall direction of the Department's Manager of Education and Director of Finance and Administration, who both have responsibility for departmental funds, serve as the fund administrators and overall approving officials. Within these parameters, the Fellowship Coordinator will complete funding forms for ACGME fellows paid through GME.

Policy Coordination and Compliance:

• Administers pertinent State fiscal policies, State and UCD rules and procedures, and State and Federal laws and standards applicable to the fellowships or business management. Also administers pertinent Graduate Medical Education policies, including rules and regulations promulgated by the national boards for fellowship review committees. The Coordinator must comply with all program and fiscal policies related to fellowship needs at all the training site locations.

Fellowship Program Administration:

• Provides logistical support and manages the CCC (clinical competency committee) meeting set up (email, send invite) quarterly.
• Provides logistical support and manages the PEC (program eval committee) meeting set up quarterly.
• Manages the fellow core lecture series schedule and fellow lecture schedule (fellow's lecture to residents, faculty, technologists - each give one per year).
• Manages the fellow NICU round schedule (daily).
• Tracks fellow multidisciplinary conference schedule attendance.
• Schedules and tracks fellow journal club participation with faculty.
• Tracks fellow participation in multidisciplinary conferences.
• Follows up with each fellow for their choice of mentor, assists in organizing mentor quarterly meetings.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $43,064 - $60,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is ineligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Minimum Qualifications:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• Two years of related professional experience

Substitution: A combination of education and/or relevant experience may substitute for the degree on a year-for-year basis, but not for the specific experience.

Preferred Qualifications:

• Experience working in a School of Medicine academic environment, with an emphasis on the day-to-day management of business and administrative operations.
• Experience working with GME and UCD software systems.

Competencies / Knowledge, Skills, and Abilities:

• Excellent time management and organizational skills with ability to plan and organize Residency needs and activities with great attention to details.
• Proven ability to establish work priorities and provide follow through to ensure completion of activities, both individually and in a team environment.
• Knowledge of, and the ability to, become fully competent in computer programs essential to the Residency Program, including: Microsoft Office Suite (ex. Word, Excel, Access, PowerPoint, and Outlook), the Electronic Residency Application System (ERAS), OnCall (AMION), and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
• Ability to develop and manage budgets, and carry out the fiscal responsibilities of the position.
• Ability to understand and apply regulatory requirements at the program level.
• Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff and other constituents, in written communications and oral presentations.
• Excellent interpersonal skills working with residents and others in an environment of high volume and stress.
• Ability to exercises good judgment, discretion and diplomacy in communications.
• Ability to contribute in to positive team environment while working independently.
• Knowledge of UPI, UCH and University policies, rules and regulations related to Education and Fellowship.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

Keywords: University of Colorado, Aurora , Fellowship Coordinator, Other , Aurora, Colorado