Pediatric Anesthesiology Division Administrator

Company: University of Colorado
Location: Aurora
Posted on: June 6, 2021

Job Description:

University of Colorado Anschutz Medical Campus

School of Medicine, Department of Anesthesiology, Pediatric Anesthesiology

Official Title: Business Services Program Director

Working Title: Pediatric Anesthesiology Division Administrator

Position #00764272, Requisition #20329

• Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Anesthesiology has an opening for a full-time University Staff (unclassified) Pediatric Anesthesiology Division Administrator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work:

The Division Administrator (1.0 FTE) manages and coordinates policies and procedures related to finance and accounting, human resources, faculty affairs, and department operations in the Department of Anesthesiology, Division of Pediatric Anesthesiology. This position also supports and collaborates with the Division Head and other key stakeholders to develop and implement strategy and program development. Working under the direction and guidance of the Director of Finance & Administration, the Administrator represents the Division within the Department and the School of Medicine, Children's Hospital Colorado (CHCO), Anschutz Medical Campus and the University of Colorado, providing essential communication and networking for the effective functioning of these entities. In executing this role, the Division Administrator will work collaboratively with the CHCO Director of Operations.

Under the authority of the Director of Finance & Administration, this role will both directly supervise support staff, as well as collaboratively supervise with and/or give feedback to the Department's HR Manager, Education Manager, the CHCO Operational Manager/Director, and the Department's Research Program Director with respect to the performance of human resource, fiscal, and research staff.

Example of Work Performed: Specific duties and responsibilities of the Division Manager may include, but are not limited to, the following:

Financial Management: All financial management activities are under the direction of the Director of Finance & Administration who has overall responsibility for divisional and departmental funds, serves as the Fund Administrator and overall approving official. Within these parameters, the Division Administrator:

• Manages all funds of the Division including State, UCD gift and endowment funds, grants and contracts funds as well as clinical funds. Responsibilities also include managing the financial aspects of operations and staffing, faculty recruitment, investment analysis and other short and long term planning functions. The volume of fiscal management is anticipated to be $27M (net payments) and over $80M (charges) in physician revenues and other non-clinical funds (research grants, contracts, gifts and other endowments.)
• Manages faculty practice plan and clinical revenues for the Division.
• Prepares budgets, controls and monitors revenue and expenditure activity for each source of funds. Budgeting and financial management occurs in multiple fiscal systems including the state, CU Medicine as well as multiple hospitals and other entities, including CHCO.
• Utilizes standard University, Department and other systems for accounting and data processing as necessary for financial management and statistical reporting.
• Prepares Division level faculty salary data and sources of funds for annual salary recommendation process and responds to requests from the Director of Finance & Administration for fiscal budgetary information.
• Monitors physician services billing and collection activity where appropriate, and coordinates all related activity with the Director of Finance & Administration.
• Administers the flow of administrative, financial and workload statistical data and reporting for the Division.

Policy Coordination:

• Administers pertinent State, CU & UCD fiscal policies, rules and procedures, and applicable State and Federal laws and standards applying to business management (personnel, accounting, auditing, etc.).
• Administers pertinent practice plan or CU Medicine fiscal policies, including complex federal and other regulations governing physician practices, patient care and billing and collection (as well as personnel, accounting, auditing, etc.).
• Coordinates fiscal policies related to faculty needs and practice site locations including policies and rules for CHCO, Memorial/Briargate, and others.
• Represents the Division on task forces and committees as requested by the Director of Finance & Administration and the Division Head.
• Attends Divisional meetings, faculty meetings, chief's meetings, department manager meetings, and may be the coordinator of Divisional faculty and staff or other meetings. These meetings may occur outside normal business hours.

Personnel:

• Partners with the Department's HR Manager for appointment, re-appointment, promotion and tenure activities for faculty and affiliate faculty in the Division.
• Coordinates personnel matters, in partnership with SOM HR Shared Services, for the Division, including position establishment, recruitment, affirmative action, hiring and supervision of staff, performance planning and appraisal, and termination processes. Performs these functions for Divisional faculty, house staff and trainees, fellows, state classified or exempt professional staff, student workers, and CU Medicine staff.
• Processes a variety of personnel forms in multiple personnel systems and conducts required processes in PeopleSoft or other systems. Maintains appropriate personnel records (e.g. vacation, sick leave, grievances, audits). Monitors the performance evaluation activities for all support staff to include implementation and maintenance of the performance planning/appraisal program.
• Facilitates the resolution of complex issues that may arise between patients, support staff, physicians and other departments.
• Facilitates and promotes staff development and training classes, and provides orientation to faculty and staff as needed.

Operational/Program Support:

• Prepares reports for the Department or others as requested to satisfy needs such as ACGME studies, program reviews, retreats, audits, annual reports, board reports, etc.
• Leads and/or oversees any SOM-based process improvement projects within the Division to support efficiency in operations and business processes. Partners with CHCO Director of Operations on any CHCO-based initiatives.
• Oversees, in partnership with other department managers/directors, administrative, research and educational programs. Support operational procedures and coordinate implementation of new initiatives.
• Co-Chairs Division meetings with the Division Head.
• Oversees Division communication that highlights happenings, important updates, and other information. This includes managing Children's and Department of Anesthesiology websites to ensure all faculty content is up-to-date.

Purchasing:

• Coordinates divisional purchasing activities, including delegation of purchasing responsibilities and adherence to purchasing policies.
• Maintains familiarity and skill level for multiple procurement systems, including state, and CU Medicine.

Program Development/ Planning:

• Fosters and promotes financial growth and health of the Division through the development of new and expanded funding sources and opportunities. Actively seeks business opportunities for faculty clinical practices, develops ventures and collaborations, prepares agreements and contracts, seeks legal review, and performs other tasks essential to clinical business entrepreneurship and development.
• Prepares business plans for new programs, contracts, joint ventures, etc.
• Serves as Public Relations liaison for constituents.
• Participates in planning activities for the Division, including long range and short range planning. Shares responsibility for projection of programs, patient/client census, revenues and expenses, personnel needs and facility needs.

Fundraising and Marketing:

• Represents the Division to visitors, clients, media and the public. Participates and serves on committees as requested.
• Ensures philanthropic funds are appropriately managed and invested through mechanisms of the state or CU Medicine.
• Facilitates fundraising objectives through coordination of fundraising events and communications.
• Helps develop and facilitates marketing objectives (Divisional &/or institutional) through cost-effective and effective tactics.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $65,067-$100,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Minimum Qualifications:

• A bachelor's degree from an accredited college or university in business/public/health administration, accounting, finance or closely related.
• Three (3) years of experience in a manager/leadership role in an academic, healthcare, or closely related environment.
• Experience in leading (or significant contributions towards) an organization or business unit in operational and strategic capacity

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the required experience.

Preferred Qualifications:

• A master's degree from an accredited college or university in business/public/health administration, accounting, finance or closely related.
• Three (3) years of experience in managing multiple staff including hiring and evaluations of staff.
• Experience managing all aspects of a complex organization, including (but not limited to) operations, finance and Human Resources
• Ability to work within a complex organization with many competing demands and priorities

Competencies/Knowledge, Skills & Abilities:

• Knowledge of and ability to apply, diversified financial management skills.
• Ability to manage funds effectively, from a variety of sources.
• Ability to communicate effectively in brief, focused and well-organized oral and written presentations.
• Ability to establish work priorities and provide follow through, to insure completion of activities, both personally and in subordinates.
• Ability to plan and organize, implement and coordinate financial and administrative activities, as they apply to the complex workings of the Division.
• Ability to attend early morning meetings that could start as early as 5:30/6am and/or late evening meetings that may end after 8/9pm.

Keywords: University of Colorado, Aurora , Pediatric Anesthesiology Division Administrator, Other , Aurora, Colorado