Supervisory Medical Records Technician (Coder) - Virtual/Remote
Company: Department of Veterans Affairs
Posted on: June 6, 2021
This job opportunity announcement (JOA) will be used to fill one
(1) Supervisory Medical Records Technician (Coder) vacancy in the
Health Administration Service, Health Information Management (HIM)
section located in Aurora, CO.
THIS POSITION IS VIRTUAL/REMOTE
Learn more about this agency
This Supervisory Medical Records Technician (Coder) position is
located in the Health Information Management (HIM) section at the
VA Eastern Colorado Health Care System. MRTs (Coder) are skilled in
classifying medical data from patient health records in the
hospital setting, and/or physician-based settings, such as
physician offices, group practices, multi-specialty clinics, and
specialty centers. These coding practitioners analyze and abstract
patients' health records and assign alpha-numeric codes for each
diagnosis and procedure. To perform this task, they must possess
expertise in International Classification of Diseases (ICD),
Current Procedural Terminology (CPT), and the Healthcare Common
Procedure Coding System (HCPCS). MRT (Coder) may also provide
education related to coding and documentation. Duties include but
are not limited to the following:
- Performs a full range of supervisory responsibilities, to
include evaluating the performance of subordinate staff, approving
sick and annual leave requests, identifying educational or training
needs, resolving employee complaints and taking disciplinary
actions, when necessary.
- Assigns and distributes work to subordinates, establishes
priorities, reviews work of MRTs through auditing and review of
accuracy and productivity.
- Maintains workflow and quality of work to assure timely
accomplishments of workload. Monitors and maintains a reporting
system(s) tracking workload of the coder unit.
- Monitors productivity for all staff.
- Schedules the sequence of work and operations on a daily,
weekly, monthly and quarterly basis to assure even workflow and
distribution, expeditious handling of priorities and the meeting of
- Revises schedules/assignments to meet changes in workload
considering peak loads, availability of manpower and time
- Makes changes in organization and assignment of duties to
provide improvements, promote job satisfaction and increase
- Prepares workload and production reports; reports on operations
and problems encountered; and presents proposed requests for
resource needs based on past experience, anticipated staffing,
equipment, and space.
- Reviews coding and assist coders in improving coding accuracy;
provides coding guidance to various levels of staff to promote
consistency in practice and compliance with coding rules and
regulations; initiates various reports and analyze data; and
coordinates, assigns, and monitors the workflow.
- Analyzes and recommends improvements in documentation systems
used to provide patient care to optimize VERA workload, third-party
reimbursement, and to manage resources.
- Reviews compliance monitors with subordinates and identifies
- Identifies training needs of individuals based on productivity
and accuracy reports, rejects from billing, and spot checks.
- Works with VISN Coding unit auditors to insure facilities
receive coding accuracy statistics.
- Applies comprehensive knowledge of medical terminology, anatomy
& physiology, disease processes, treatment modalities, diagnostic
tests, medications, procedures as well as the principles and
practices of health services and the organizational structure to
ensure proper code selection.
- Monitors ever-changing regulatory and policy requirements
affecting coded information for the full spectrum of services
provided within the VA.
- Assists facility staff with documentation requirements to
completely and accurately reflect the patient care provided,
provides technical support in the areas of regulations and policy,
coding requirements, resident supervision, reimbursement, workload,
accepted nomenclature, denials management, and proper
Please ensure you detail your experience within your resume as
it relates to these responsibilities as well as the qualifications
listed within this announcement.
Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m.
Financial Disclosure Report: Not required
0675 Medical Records Technician
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Designated and/or random drug testing may be required
- Selective Service Registration is required for males born after
- You may be required to serve a probationary period
- Subject to a background/security investigation
- Must be proficient in written and spoken English
- Selected applicants will be required to complete an online
A. United States Citizenship: Non-citizens may only be appointed
when it is not possible to recruit qualified citizens in accordance
with VA Policy.
B. Experience and Education: One of the following Experience,
Education, or Combination of Experience and Education must be
- (1) Experience. One year of creditable experience that
indicates knowledge of medical terminology, anatomy, physiology,
pathophysiology, medical coding, and the structure and format of a
- (2) Education. An associate's degree from an accredited college
or university recognized by the U.S. Department of Education with a
major field of study in health information technology/health
information management, or a related degree with a minimum of 12
semester hours in health information technology/health information
management (e.g., courses in medical terminology, anatomy and
physiology, medical coding, and introduction to health records);
- (3) Completion of an AHIMA approved coding program, or other
intense coding training program of approximately one year or more
that included courses in anatomy and physiology, medical
terminology, basic ICD diagnostic/procedural, and basic CPT coding.
The training program must have led to eligibility for coding
certification/certification examination, and the sponsoring
academic institution must have been accredited by a national U.S.
Department of Education accreditor, or comparable international
accrediting authority at the time the program was completed;
- (4) Experience/Education Combination. Equivalent combinations
of creditable experience and education are qualifying for meeting
the basic requirements. The following educational/training
substitutions are appropriate for combining education and
- (a) Six months of creditable experience that indicates
knowledge of medical terminology, general understanding of medical
coding and the health record, and one year above high school, with
a minimum of 6 semester hours of health information technology
- (b) Successful completion of a course for medical technicians,
hospital corpsmen, medical service specialists, or hospital
training obtained in a training program given by the Armed Forces
or the U.S. Maritime Service, under close medical and professional
supervision, may be substituted on a month-for-month basis for up
to six months of experience provided the training program included
courses in anatomy, physiology, and health record techniques and
procedures. Also, requires six additional months of creditable
experience that is paid or non-paid employment equivalent to a MRT
C. Certification. At this level you must have a mastery level
- Mastery Level Certification. This is considered a higher-level
health information management or coding certification and is
limited to certification obtained through AHIMA or AAPC. To be
acceptable for qualifications, the specific certification must
represent a comprehensive competency in the occupation. Stand-alone
specialty certifications do not meet the definition of mastery
level certification and are not acceptable for qualifications.
Certification titles may change and certifications that meet the
definition of mastery level certification may be added/removed by
the above certifying bodies. However, current mastery level
certifications include: Certified Coding Specialist (CCS),
Certified Coding Specialist - Physician-based (CCS-P),Registered
Health Information Technician (RHIT), Registered Health Information
Administrator (RHIA), Certified Professional Coder (CPC), Certified
Outpatient Coder(COC), Certified Inpatient Coder (CIC).
- Loss of Credential. Following initial certification,
credentials must be maintained through rigorous continuing
education, ensuring the highest level of competency for employers
and consumers. An employee in this occupation who fails to maintain
the required certification must be removed from the occupation,
which may result in termination of employment. At the discretion of
the appointing official, an employee may be reassigned to another
occupation for which he/she qualifies, if a placement opportunity
- Grandfathering Provision: May qualify based on being covered by
the Grandfathering Provision as described in the VA Qualification
Standard for this occupation (only applicable to current VHA
employees who are in this occupation).
GS-10 GRADE LEVEL DETERMINATIONS
A. Experience. In addition to meeting the basic requirements,
you must also have one year of experience equivalent to the GS-9
level, that includes but is not limited to the following:
- Review coding and assist MRTs (Coder) in ensuring timeliness
and improving coding accuracy;
- Provide coding guidance to various levels of staff to promote
consistency in practice and compliance with coding rules and
- Initiate, prepare, and maintain various reports, and analyze
data; and may also coordinate, assign, and monitor workflow;
- Orient and instruct new coding personnel and/or students on
coding, abstracting, and use of the electronic health record and
encoder software providing
- Ensure audit findings and claim denials related to coding
errors are resolved and/or daily coding rejects corrected for
accurate billing and data collection.
- Monitor trends and/or changes in regulatory and policy
requirements affecting coding practices and identify educational
- Develop coding training materials and present a curriculum
encompassing ongoing training initiatives;
- Provide assistance with coding inquiries from providers, MRTs
(Coder), billers, and other facility staff.
B. Demonstrated Knowledge, Skills, and Abilities In addition to
the experience above, the candidate must demonstrate all of the
- Ability to perform a full range of supervisory duties, to
include recommending awards, approving leave, evaluating work,
resolving staff issues, and assigning, planning, and coordinating
work to ensure duties are completed in an accurate and timely
- Advanced knowledge of current coding classification systems
such as ICD, CPT, and HCPCS for the subspecialty being assigned
(outpatient, inpatient, outpatient and inpatient combined).
- Ability to provide or coordinate staff development and
- Leadership and managerial skills, including skill in
interpersonal relations and conflict resolution to deal with
employees, team leaders, and managers.
- Ability to collect and analyze data, identify trends, and
present results in various formats.
CREDITABLE EXPERIENCE: Experience is only creditable if it is
directly related to the position to be filled. To be creditable,
the candidate's experience must have demonstrated the use of
knowledge, skills, and abilities (KSAs) associated with current
practice and must be paid or non-paid employment equivalent to a
QUALITY OF EXPERIENCE: To be creditable, experience must be
documented on the application or resume and verified in an
employment reference or through other independent means.
References: VA Handbook 5005/122, Part II, Appendix G57, dated
December 10, 2019
Physical Requirements: Position is mostly sedentary, in an
office type setting. Some light lifting (under 15 lbs.), Light
carrying (under 15 lbs.), use of fingers to keyboard, and ability
to read electronic health records on computer screen.
IMPORTANT: A transcript must be submitted with your application
if you are basing all or part of your qualifications on
Note: Only education or degrees recognized by the U.S.
Department of Education from accredited colleges, universities,
schools, or institutions may be used to qualify for Federal
employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification
requirements, you must send a Certificate of Foreign Equivalency
with your transcript in order to receive credit for that education.
For further information, visit:
Keywords: Department of Veterans Affairs, Aurora , Supervisory Medical Records Technician (Coder) - Virtual/Remote, Other , Aurora, Colorado
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