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Legal Counsel

Company: State of Colorado
Location: aurora
Posted on: May 3, 2021

Job Description:

Department Information

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Description of Job

The Executive Assistant for the Office of Boards and Commissions and Office of Legal Council (OLC) provides direct administrative support to the Director of Boards and Commissions and the Chief Legal Council.

The Office of Boards and Commissions is responsible for recommending individuals for appointments to the Governor for service on over 300 Boards and Commissions.

The OLC provides legal advice to the Governor, the Governor's staff, and the Executive Directors of the principal agencies that report to the Governor. The OLC also coordinates legal strategy for the state with the Attorney General's office and administers the judicial appointment and clemency processes for the Governor.

Essential Duties and Responsibilities:

  • Front desk and telephone reception duties assisting internal and external customers; may serve as the first point of contact and must conduct business with a professional demeanor

  • Designing, implementing and documenting office procedures

  • Provide information about Boards and Commissions and Office of Legal Council

  • Preparing meeting materials, scanning documents, and electronic document creation or modification

  • Use analytical skills to adapt to various situations

  • Establish and maintain effective and cooperative working relationships with all levels of stakeholders, including internal customers, the public, and other agencies

  • File, retrieve, and prepare documents, correspondence and reports

  • Answer public email questions, telephone, check voicemail messages and respond as appropriate

  • Quickly manage scheduling, appointments and calendars for Director of Boards and Commissions and Chief Legal Counsel and as necessary for their staff.

  • Assist with tasks deemed necessary by the Director, Lawyers, Staff Assistant including, although not limited to:
  • Assist in preparation of Executive Orders

  • Process Executive Orders following Governor's signature

  • Help draft letters, Executive Orders, memos, and other documents

  • Maintain and update files

  • Manage administrative tasks for Judicial Nominating and Judicial Performance Review Commissions

  • Track and respond to all Colorado Open Records Act (CORA) requests received by the Office of the Governor

  • Monitor and ensure compliance with all litigation holds

  • Help manage Board and Commission interns and oversee intern tasks

  • Ensure that boards and commissions documents are up to date, current, and accessible on the shared drive. Maintain an effective information tracking system for diversity reporting, new applications received, background checks, call lists, rejection letters, and certifications

  • Perform any other duties that may arise that need to completed for the departments

Organizational Relationships: This position reports to the Director of Boards and Commissions and the Chief Legal Counsel and is part of the Governor's Office team. This position has no supervisory responsibility. Competencies- Salesforce (not required but familiarity a plus), Google Suite, excellent writing and interpersonal skills, strong work ethic, organizational skills, team player, attention to detail, passion for a fast paced and fun work environment.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Expected Annual Travel: None

Education/Experience: 2 years related work experience required.

Substitutions: Appropriate education will substitute for the required experience on a year-for-year basis.

Highly Desired Skills and Competencies:

  • Excellent problem-solving skills

  • Ability to work across teams

  • Strong attention to detail

  • Strong organizational skills

  • Effective verbal and written communication skills

  • Ability to identify a problem and present solutions

  • Ability to work independently

  • Strong interpersonal skills

  • Experience with Google Suite

  • Proficiency with MS Office suite, and other database applications

Supplemental Information

We offer a generous benefits package including:

  • Annual leave accrued at 13.33 hours per month
  • Sick leave accrued at 6.66 hours a month
  • 10 paid holidays per year
  • Medical and dental plans
  • State paid life insurance policy of $50,000
  • Choice of 2 retirement plans
  • 401K and 457 plans
  • State paid Short Term Disability coverage
  • Additional optional life and disability plans
  • Credit Union Membership
  • RTD pass
  • Training and professional development
To learn more about State of Colorado benefits visit: adaaa accommodations: any person with a disability as defined by the ada amendments act of 2008 (adaaa) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. to request an accommodation, please contact michelle hunter by phone (303) 866-6309 or email michelle.m.hunter@state.co.us at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. you may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. please ensure that you have this information available well in advance of the assessment date.>

Keywords: State of Colorado, Aurora , Legal Counsel, Other , aurora, Colorado

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