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Security Assistant

Company: Department of Veterans Affairs
Location: aurora
Posted on: May 3, 2021

Job Description:

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Duties

Summary

The Security Assistant (Access Section) position resides within the Police Service, VA Eastern Colorado HCS (ECHCS) and it is physically located at the Rocky Mountain Regional VA Medical Center. The Police Service provides a full range of law enforcement and security support for all ECHCS facilities, the Fort Logan National Cemetery, the VISN-19 HQ and the VA Health Administration Center.

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Responsibilities

The incumbent provides high quality customer service and provides information to employees and the public on a variety of subjects related to the mission of the Police Service. Other Duties include and are not limited to:

Access & Registration:

* ECHCS Physical Access Control Systems (PACS): Uses an HSPD-12 compliant PACS system to create and terminate user specific account profiles, verifies requests before programming access, determines and assigns proper segments and access capabilities to system users, manages system settings to automate certain functions, performs audits, performs access traces, generates a variety of reports, interprets information and takes corrective measures as needed to update databases. Incumbent can remotely access restricted and highly restricted areas through the access control system with little to no supervision based on guidelines set by the facility. * Uses automated VA Police Software to obtain, verify and or enter information relevant to the work being performed. Enters non-criminal police reports into system to document reported losses. * Reviews and authenticates documents presented by personnel to register their privately-owned vehicles and obtain a variety of parking authorizations. Enters registrations into VAPS, denies or issues placards, decals or passes as appropriate. * Maintains the parking registration wait lists, collects, and enters appropriate information into the VA Police Software to complete vehicle registrations. Provides policy and procedural instructions to personnel. * Maintains key issuance/return through the current key inventory system for Eastern Colorado Health Care System key control. Troubleshoots systems when problems arise and resolves issues whenever possible. Conducts equipment inventories; completes records and other logs. Initiates work orders for malfunctioning circuits and equipment.

Clerical/Administrative Support:

* Incumbent assists the Chief of Police and Assistant Chief of Police in assignments relating to Physical security and Inspections, audits, and assists higher level staff in conducting on site physical security inspections or assistance visits. Assists in the evaluation of findings and development of recommendations for changes. Responsible for making recommendations for the correction of conditions within the facility that are conducive to security, loss, or possible damage. * Provide interpretation of regulations, procedures, and methods as they apply to VA controlled areas. * Assists in the administration, monitoring and consistent performance of installation access processes to include pass, security badge, logs, all visitor control systems and vehicle registration. Works closely with physical security managers and uniformed law enforcement to see to the smooth flow of operations related to building and area access. * Utilizes automated data processing equipment such as word processing and other software applications in order to finalize correspondence, forms, charts, guidelines, statistical data viewgraphs and other data from rough drafts and/or disks. The incumbent is assigned special projects, such as developing program statistics, reports, and other material; and extracting and compiling pertinent data to provide the background necessary for determination of program/project status. * Ensures all reference material, policies, manuals, reference lists, emergency callback rosters, incident checklists, etc. are kept current and in optimal condition. * Uses the current VA Police reporting software to research information, complete reports, complete logs, vehicle registrations, etc. Implements policies, procedures, and methods for identifying and protecting information, personnel, property, facilities, operations, or material; performs work in support of established security programs; or performs protective work in guarding systems and sensitive materials. * Performs or monitors standardized aspects of an established security program/operations - such as establishing and maintaining records, operating an established vehicle registration and visitor management program, parking registration and/or photo identification equipment. Maintains an accurate accountability of keys and physical access control (PACS) levels issued and all associated logs. Completes vehicle registration tasks and issues decals and permits as authorized by policy. * Maintains RCS-10 file system for the Identification and Registration Section of Police Service. This includes but is not limited to; access control records, parking program files, day pass logs, all PIV records, applicable equipment inventory files, key control files, vehicle registration files, audit and inspection records, etc.

Work Schedule: 0730 - 1600

Compressed/Flexible: Not Available

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Security Assistant/

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status

No

Promotion Potential

7

* Job family (Series)

0086 Security Clerical and Assistance

* Requirements

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Requirements

Conditions of Employment

* You must be a U.S. Citizen to apply for this job * Designated and/or random drug testing may be required * Selective Service Registration is required for males born after 12/31/1959 * You may be required to serve a probationary period * Subject to background/security investigation * Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/06/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Qualifications for GS-5: You must have one year of specialized experience equivalent to at least the next lower grade GS4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

* Providing technical advice and guidance to employees, contractors, affiliates, and volunteers. * Correcting missing and incorrect data in automated systems. * Scheduling and coordinating appointments. * Maintaining security of information contained in computerized systems. * Registering and enrolling applicants by evaluating applicant eligibility and identity. * Entering, extracting, and evaluating employee information via access to various computer databases.

OR,

* Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years of education above high school.

OR,

* Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 60 semester hours

Qualifications for GS-6: In addition to meeting time-in-grade, you must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

* Providing technical advise and guidance to employees, contractors, affiliates, and volunteers about matters pertaining to the PIV program. * Maintaining security of information contained in computerized systems. * Registering and enrolling applicants by evaluating applicant eligibility and identity, taking and/or scanning Applicant photo and fingerprints. * Experience working independently within the framework established by leadership in carrying out recurring assignments such as obtaining, inserting, and correcting missing and incorrect data in automated systems. * Submitting fingerprints to FBI. * Submitting investigation forms to OPM. * Reviewing investigation results; and approving or denying applicant requests.

Qualifications for GS-7: In addition to meeting time-in-grade, you must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

* Experience in applying knowledge of the regulations, policies, procedures, principles and concepts that govern the Personal Identity Verification Program, to include HSPD-12. * Experience in providing oral communication in order to provide technical advice and guidance to customers. * Entering, extracting, and evaluating employee information via access to various computer databases. * Entering appropriate data in required databases related to an appointee's suitability from a wide variety of sources, i.e., fingerprint/badge log, notification(s) of investigation(s) scheduled by OPM, requests by OPM for additional information, receipt/disposition of results of both Special Agreement Checks (SAC's) and National Agency Check with Inquiry (T1's) or higher. * Inserting, and correcting missing and incorrect data in Personnel Security files and automated systems.

. You will be rated on the following Competencies for this position:

* Communications * Computer Skills * Leadership * Manages and Organizes Information * Security * Technology Application

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, small boxes, or books.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Keywords: Department of Veterans Affairs, Aurora , Security Assistant, Other , aurora, Colorado

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