Human Resources Specialist (Recruiting, Training, and Travel)
Company: Tagawa Greenhouse Enterprises LLC
Location: Aurora
Posted on: January 25, 2023
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Job Description:
Description:
Culture
Welcome to Tagawa Gardens, a gardening community that creates
beautiful environments through outstanding plants, quality products
and exceptional service. Family-owned and operated since 1982,
Tagawa Gardens is one of the largest independently owned garden
centers in Colorado, known for adding value to our guests through
local expertise, educational classes, and family-friendly events.
Our staff comes from diverse backgrounds and work experiences. We
have fun together while working hard. Join our team where every
person makes a difference!
About The Position
This position is categorized as a full-time year-round, hourly,
non-exempt position. The workload for this position is varied based
on the time of the year. Scheduled days within the department vary
based on department needs. Flexibility on weekends is required. HR
Specialists report to the General Manager, then to others on
Management team.
This is not an all-inclusive list, and other tasks assigned may
include those related to assisting other HR Staff as needed and/or
in their absence. As with any position, tasks may also be assigned
in other departments.
Essential Functions/Duties:
- Daily communication and meetings with other HR staff for
continuity and awareness of ongoing HR issues.
- Because of this awareness, in the absence of other HR staff, can
assist staff and management as needed with most HR topics and relay
information when other HR staff return to office.
- Various HR duties related to Employee Relations, Documentation,
Payroll, Benefits, Safety, Training and Travel, including but not
limited to: speaking to employees and prospective candidates,
relaying information and policies about the workplace to staff,
assisting with staff and guest injuries & reports, passing along
other HR feedback to HR staff or supervisors in a positive and
respectful manner, as well as ensuring completion of necessary HR
documentation including but not limited to: phone screening, green
info sheets, payroll status form updates, evaluation forms,
seasonal releases, year-end filing and other HR forms, and
assisting staff with Paylocity.
Tasks assigned but not limited to: Recruiting, Training, Safety,
Travel
Assigned Tasks (not inclusive of all tasks that may be assigned,
subject to change)
Recruiting
- Create and maintain job descriptions, with assistance from other
HR staff and final approval by management.
- Communicate with departments regarding staffing needs and work
with other HR staff to conduct recruitment planning meetings.
- Create internal and external job postings using appropriate
language, complying with current department of labor requirements,
with final approval by management.
- Use different recruiting techniques to source for qualified
candidates to effectively fill open positions.
- Build professional relationships and networks with external
staffing sources to develop a qualified candidate pool preemptively
of company needs. Maintain regular contact with possible future
candidates.
- Plan and execute hiring events both in-house and offsite to
attract and hire candidates.
- Review applicant documents to evaluate if they meet the position
requirements.
- Communicate with all applicants for all positions, contacting via
phone or email to confirm receipt of application and any additional
information needed. (Includes phone/electronic screening;
interviewing, tracking, and documentation of all applications,
internal forms, and interview data in Paylocity, as per our current
protocols).
- Assist in performing reference checks for potential employees,
preparing background checks for TGE
- Contact each applicant via phone or email, confirming receipt of
application and any additional information necessary, i.e.,
screening for position(s), scheduling Face to Face interview as
needed.
- Create and coordinate Onboarding, Orientation and Orientation
packets as per our protocols. Coordinate with other HR Specialist
on updating these processes in Paylocity.
- Communicate with qualified applicant and coordinate with
supervisor and candidates to schedule an employee's first day of
work. Help new staff with Paylocity as needed.
- Conduct New Hire & Rehire Onboarding. Communicate policies and
procedures to new and rehired staff members. Show required video
trainings to new (and other staff yearly). Pesticide applicator's
license required.
- Coordinate with staff and supervisors for those staff with a
required leave of absence (as per job description).
- Purchase staff uniforms and other related items as approved by
management.
Documentation/Record Keeping
- Distribute end of season or other release paperwork to
supervisors, collecting and filing as per our protocols.
- Maintain applicant tracking, and with other HR staff, maintain
staff start and release dates, rewards, increments, and
promotions.
- Maintain Archive records and follow retention standards for
employment records, with assistance from other HR staff.
- Handle employee absences, injuries, COVID cases, etc., working
together as needed to complete all documentation and communication,
in collaboration with other HR staff.
- Assist Supervisors or other staff with paperwork needed in the
absence of other HR staff.
- Assist with Supervisor meetings, taking notes and with notes from
other Specialist, completing minutes from meetings to distribute to
Supervisors.
- Assist staff as needed with Paylocity, HR forms or other
paperwork.
- Stay up to date and comply with labor law changes and
updates.
Communication/Employee Relations/Training
- Monitor employee morale and concerns, discuss with other HR
Staff, consult with management and TGE HR Manager on major
concerns. Pass along feedback to supervisors in a positive and
respectful manner. Awareness of legal aspects and feedback to
management.
- Communicate with managers and employees regularly to establish
rapport, gauge morale, and source new candidate leads.
- Along with other HR staff, keep in touch with staff members out
of office for various reasons.
- Process staff inquiries and respond in a timely manner.
- Implement training in relation to first day and ongoing training
of new staff, and current staff for off-site and industry
opportunities. Registration for classes and tradeshows as needed.
With other HR staff, develop training for current staff including
seminars and videos.
Travel
- Coordinate and secure travel plans and tradeshow registrations
after approved by management. Includes discussions with and
distribution of any registration packets to those attending
classes/events.
Safety
- Coordinate and submit Designated Driver information as needed
throughout the year and yearly updates/collection of information as
directed by TGE HR and our current protocols.
- With other HR staff, meet and follow up with all insurance, Fire
Department, Department of Agriculture, and other groups for annual
or other safety inspections.
- With other HR staff, sits on the Safety committee.
- Conduct monthly safety checks and restock safety supplies.
- Coordinate the update and upkeep of SDS sheets.
- Coordinate with other HR staff and schedule safety-related
training for staff.
- Show required pesticide safety videos and other safety info to
new hires during onboarding.
In addition to the duties & responsibilities identified, there are
two major components of every job at Tagawa Gardens that are
essential to all positions - TEAMWORK and COMMUNICATION. All
EMPLOYEES are responsible for working together in an efficient
manner and assuring that there is open communication to all levels
within the company. A neat, clean, and professional appearance is
required and is of the utmost importance for every Tagawa Gardens
employee.
Requirements:
Minimum Skill Requirements:
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily, as assigned. The
requirements listed below are representative of the knowledge,
skill, and ability required. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential
functions.
o Must have intermediate computer skills including MS Office Suite
(especially Excel and Word) along with record keeping skills.
o Must have general knowledge of various employment laws and
practices.
o Excellent interpersonal and organizational skills.
o Ability to work with various departments and foster teamwork.
o Ability to work independently with minimal supervision.
o Skills in database management and record keeping.
o Ability to maintain the highly confidential nature of human
resources work.
o Must be able to identify and resolve problems in a timely
manner.
o Gather and analyze information skillfully.
o Interpret both verbal and written forms of communication in
English; and communicate in a positive, professional, and timely
manner without disclosing confidential employee or management
information. Some language competence in Spanish preferred, but not
required.
o Maintain a positive and professional work atmosphere while
dealing with applicants, customers/clients, guests, managers,
co-workers, HR staff and all staff in a respectful and timely
manner.
In Addition:
- Must be at least 18 years of age and eligible to work in the
United States.
- High School graduate, GED, or equivalent education is required. A
bachelor's degree or HR Certification is preferred, but not
required.
- One to two years of experience in human resources or recruiting
is preferred.
- Experience hiring at minimum 5-10 employees per week
preferred.
- Colorado pesticide applicator license required
- As of June 2018, all candidates hired, rehired, or promoted into
administration or supervisory roles must satisfactorily complete a
background check to be eligible for this position.
The physical demands described below are representative of those
that must be met by an employee to successfully perform the
essential functions of the job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
As all positions within Tagawa Gardens requires assisting other
departments during critical times in the peak season, this position
requires that you are able to regularly lift and/or move up to
10lbs, frequently lift and/or move up to 25lbs, and occasionally
lift and/or move up to 60lbs with or without reasonable
accommodation. All employees must follow the safety guidelines and
procedures set by Tagawa Gardens, use equipment and materials
correctly for their intended purpose, and determine appropriate
action for dealing with all situations that may arise.
This job description is intended to convey information essential to
understanding the scope of the position and is not an exhaustive
list of skills, efforts, duties, responsibilities or working
conditions associated with this positions, and other tasks may be
assigned.
Benefits
Medical/Dental, Aflac Supplemental Insurance offered, 401(k),
Vacation Pay, Holiday Pay Opportunity, Employee Discount Program,
On the Job Training and Skill Development, Paid Sick time accrued
(1 hour for every 30 hours worked)
The physical demands described below are representative of those
that must be met by an employee to successfully perform the
essential functions of the job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
As all positions within Tagawa Gardens requires assisting other
departments during critical times in the peak season, this position
requires that you are able to regularly lift and/or move up to
10lbs, frequently lift and/or move up to 25lbs, and occasionally
lift and/or move up to 60lbs with or without reasonable
accommodation.
All employees must follow the safety guidelines and procedures set
by Tagawa Gardens, use equipment and materials correctly for their
intended purpose, and determine appropriate action for dealing with
all situations that may arise.
This job description is intended to convey information essential to
understanding the scope of the position and is not an exhaustive
list of skills, efforts, duties, responsibilities or working
conditions associated with this positions, and other tasks may be
assigned.
Pay Range- $23.00-$25.00/hour
PI201911945
Keywords: Tagawa Greenhouse Enterprises LLC, Aurora , Human Resources Specialist (Recruiting, Training, and Travel), Human Resources , Aurora, Colorado
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