Human Resources Specialist (Recruiting, Training, and Travel)

Company: Tagawa Greenhouse Enterprises LLC
Location: Aurora
Posted on: January 25, 2023

Job Description:

Description:
Culture
Welcome to Tagawa Gardens, a gardening community that creates beautiful environments through outstanding plants, quality products and exceptional service. Family-owned and operated since 1982, Tagawa Gardens is one of the largest independently owned garden centers in Colorado, known for adding value to our guests through local expertise, educational classes, and family-friendly events. Our staff comes from diverse backgrounds and work experiences. We have fun together while working hard. Join our team where every person makes a difference!

About The Position
This position is categorized as a full-time year-round, hourly, non-exempt position. The workload for this position is varied based on the time of the year. Scheduled days within the department vary based on department needs. Flexibility on weekends is required. HR Specialists report to the General Manager, then to others on Management team.
This is not an all-inclusive list, and other tasks assigned may include those related to assisting other HR Staff as needed and/or in their absence. As with any position, tasks may also be assigned in other departments.

Essential Functions/Duties:
- Daily communication and meetings with other HR staff for continuity and awareness of ongoing HR issues.
- Because of this awareness, in the absence of other HR staff, can assist staff and management as needed with most HR topics and relay information when other HR staff return to office.
- Various HR duties related to Employee Relations, Documentation, Payroll, Benefits, Safety, Training and Travel, including but not limited to: speaking to employees and prospective candidates, relaying information and policies about the workplace to staff, assisting with staff and guest injuries & reports, passing along other HR feedback to HR staff or supervisors in a positive and respectful manner, as well as ensuring completion of necessary HR documentation including but not limited to: phone screening, green info sheets, payroll status form updates, evaluation forms, seasonal releases, year-end filing and other HR forms, and assisting staff with Paylocity.

Tasks assigned but not limited to: Recruiting, Training, Safety, Travel
Assigned Tasks (not inclusive of all tasks that may be assigned, subject to change)

Recruiting
- Create and maintain job descriptions, with assistance from other HR staff and final approval by management.
- Communicate with departments regarding staffing needs and work with other HR staff to conduct recruitment planning meetings.
- Create internal and external job postings using appropriate language, complying with current department of labor requirements, with final approval by management.
- Use different recruiting techniques to source for qualified candidates to effectively fill open positions.
- Build professional relationships and networks with external staffing sources to develop a qualified candidate pool preemptively of company needs. Maintain regular contact with possible future candidates.
- Plan and execute hiring events both in-house and offsite to attract and hire candidates.
- Review applicant documents to evaluate if they meet the position requirements.
- Communicate with all applicants for all positions, contacting via phone or email to confirm receipt of application and any additional information needed. (Includes phone/electronic screening; interviewing, tracking, and documentation of all applications, internal forms, and interview data in Paylocity, as per our current protocols).
- Assist in performing reference checks for potential employees, preparing background checks for TGE
- Contact each applicant via phone or email, confirming receipt of application and any additional information necessary, i.e., screening for position(s), scheduling Face to Face interview as needed.
- Create and coordinate Onboarding, Orientation and Orientation packets as per our protocols. Coordinate with other HR Specialist on updating these processes in Paylocity.
- Communicate with qualified applicant and coordinate with supervisor and candidates to schedule an employee's first day of work. Help new staff with Paylocity as needed.
- Conduct New Hire & Rehire Onboarding. Communicate policies and procedures to new and rehired staff members. Show required video trainings to new (and other staff yearly). Pesticide applicator's license required.
- Coordinate with staff and supervisors for those staff with a required leave of absence (as per job description).
- Purchase staff uniforms and other related items as approved by management.

Documentation/Record Keeping
- Distribute end of season or other release paperwork to supervisors, collecting and filing as per our protocols.
- Maintain applicant tracking, and with other HR staff, maintain staff start and release dates, rewards, increments, and promotions.
- Maintain Archive records and follow retention standards for employment records, with assistance from other HR staff.
- Handle employee absences, injuries, COVID cases, etc., working together as needed to complete all documentation and communication, in collaboration with other HR staff.
- Assist Supervisors or other staff with paperwork needed in the absence of other HR staff.
- Assist with Supervisor meetings, taking notes and with notes from other Specialist, completing minutes from meetings to distribute to Supervisors.
- Assist staff as needed with Paylocity, HR forms or other paperwork.
- Stay up to date and comply with labor law changes and updates.

Communication/Employee Relations/Training
- Monitor employee morale and concerns, discuss with other HR Staff, consult with management and TGE HR Manager on major concerns. Pass along feedback to supervisors in a positive and respectful manner. Awareness of legal aspects and feedback to management.
- Communicate with managers and employees regularly to establish rapport, gauge morale, and source new candidate leads.
- Along with other HR staff, keep in touch with staff members out of office for various reasons.
- Process staff inquiries and respond in a timely manner.
- Implement training in relation to first day and ongoing training of new staff, and current staff for off-site and industry opportunities. Registration for classes and tradeshows as needed. With other HR staff, develop training for current staff including seminars and videos.

Travel
- Coordinate and secure travel plans and tradeshow registrations after approved by management. Includes discussions with and distribution of any registration packets to those attending classes/events.

Safety
- Coordinate and submit Designated Driver information as needed throughout the year and yearly updates/collection of information as directed by TGE HR and our current protocols.
- With other HR staff, meet and follow up with all insurance, Fire Department, Department of Agriculture, and other groups for annual or other safety inspections.
- With other HR staff, sits on the Safety committee.
- Conduct monthly safety checks and restock safety supplies.
- Coordinate the update and upkeep of SDS sheets.
- Coordinate with other HR staff and schedule safety-related training for staff.
- Show required pesticide safety videos and other safety info to new hires during onboarding.

In addition to the duties & responsibilities identified, there are two major components of every job at Tagawa Gardens that are essential to all positions - TEAMWORK and COMMUNICATION. All EMPLOYEES are responsible for working together in an efficient manner and assuring that there is open communication to all levels within the company. A neat, clean, and professional appearance is required and is of the utmost importance for every Tagawa Gardens employee.

Requirements:
Minimum Skill Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, as assigned. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
o Must have intermediate computer skills including MS Office Suite (especially Excel and Word) along with record keeping skills.
o Must have general knowledge of various employment laws and practices.
o Excellent interpersonal and organizational skills.
o Ability to work with various departments and foster teamwork.
o Ability to work independently with minimal supervision.
o Skills in database management and record keeping.
o Ability to maintain the highly confidential nature of human resources work.
o Must be able to identify and resolve problems in a timely manner.
o Gather and analyze information skillfully.
o Interpret both verbal and written forms of communication in English; and communicate in a positive, professional, and timely manner without disclosing confidential employee or management information. Some language competence in Spanish preferred, but not required.
o Maintain a positive and professional work atmosphere while dealing with applicants, customers/clients, guests, managers, co-workers, HR staff and all staff in a respectful and timely manner.
In Addition:
- Must be at least 18 years of age and eligible to work in the United States.
- High School graduate, GED, or equivalent education is required. A bachelor's degree or HR Certification is preferred, but not required.
- One to two years of experience in human resources or recruiting is preferred.
- Experience hiring at minimum 5-10 employees per week preferred.
- Colorado pesticide applicator license required
- As of June 2018, all candidates hired, rehired, or promoted into administration or supervisory roles must satisfactorily complete a background check to be eligible for this position.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

As all positions within Tagawa Gardens requires assisting other departments during critical times in the peak season, this position requires that you are able to regularly lift and/or move up to 10lbs, frequently lift and/or move up to 25lbs, and occasionally lift and/or move up to 60lbs with or without reasonable accommodation. All employees must follow the safety guidelines and procedures set by Tagawa Gardens, use equipment and materials correctly for their intended purpose, and determine appropriate action for dealing with all situations that may arise.
This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with this positions, and other tasks may be assigned.

Benefits
Medical/Dental, Aflac Supplemental Insurance offered, 401(k), Vacation Pay, Holiday Pay Opportunity, Employee Discount Program, On the Job Training and Skill Development, Paid Sick time accrued (1 hour for every 30 hours worked)
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
As all positions within Tagawa Gardens requires assisting other departments during critical times in the peak season, this position requires that you are able to regularly lift and/or move up to 10lbs, frequently lift and/or move up to 25lbs, and occasionally lift and/or move up to 60lbs with or without reasonable accommodation.
All employees must follow the safety guidelines and procedures set by Tagawa Gardens, use equipment and materials correctly for their intended purpose, and determine appropriate action for dealing with all situations that may arise.
This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with this positions, and other tasks may be assigned.

Pay Range- $23.00-$25.00/hour

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Keywords: Tagawa Greenhouse Enterprises LLC, Aurora , Human Resources Specialist (Recruiting, Training, and Travel), Human Resources , Aurora, Colorado