Development Assistant (Administrative Assistant III)
Company: University of Colorado Anschutz Medical Campus
Location: Aurora
Posted on: September 3, 2024
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Job Description:
University Staff Description University of Colorado Anschutz
Medical Campus
Department: Advancement
Job Title: Development Assistant (Administrative Assistant III)
Position #: 00760328 - Requisition #: 34231
Job Summary:
Position Emphasis:
Under minimum supervision, performs tasks of Administrative
Assistant III and may provide functional guidance to clerical
staff. Applies skills and knowledge in multiple functions.
Examples of Work Performed:
General and Strategic Administrative 60%
Performs development functions on behalf of 4-5 development
officers and is a first point of contact for internal and external
colleagues.
Provides administrative support functions, such as answering and
directing phone calls and emails, sorting and distributing mail,
establishing and maintaining files, document management,
maintaining office equipment, copies and faxes documents.
Schedules meetings and appointments, and proactively maintains
calendars to ensure efficient time management. Assists staff with
calendar management, expense reimbursement, and data entry relative
to contacts and activities as needed. Coordinates actions,
questions, and decisions between manager and others.
Works with supported staff as a strategic partner to help the team
be as efficient as possible. Acts in a proactive manner at all
times. Follows through on assignments from beginning to end,
ensuring to always close the loop and remain in constant
communication with the requestor throughout the project.
Technical Administrative 40%
Processing of checks including research on source of gift and
destination of funds.
Assists in fund agreement setup, routing, and stewardship
activities. Utilizes data from the central database to create
requested reports, spreadsheets, and correspondence on a routine
basis. Generates and refines downloads for reports and mailing
labels as requested by staff.
Completes new account forms, routing, and following-up on forms and
fund agreements to ensure required approval signatures are obtained
in timely manner; provides complete information to accounting and
stewardship departments and processing staff. Processes donor
checks and gifts, complete routing and tracking of forms, and
generates appropriate acknowledgments. Updates donor database with
notes, strategic plans, contact reports, tasks, etc. to ensure the
most current and relevant information is available. Researches and
resolves issues or discrepancies daily regarding donations, fund
transfers, and new gift funds. Follows up to confirm changes have
been made.
Prepares routine and non-routine correspondence,
Mail fund agreements, donor gifts, communications materials, and
other items at the request of the supported staff.
Acts as liaison between the Foundation and the University regarding
questions, research information, reports, and operations.
Other and Events Support 10%
May be asked to work after hours and/or weekends for donor related
functions periodically
Other duties as assigned.
Work Location:
Hybrid - this role is eligible for a hybrid work schedule with at
least one day on campus and as needed for in-person meetings and
events. The employee must reside in Colorado.
Why Join Us:
Why work for the University?
We have AMAZING benefits and offer exceptional amounts of holiday,
vacation and sick leave! The University of Colorado offers an
excellent benefits package including:
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross
pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU
campuses
ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the .
Diversity and Equity:
The University of Colorado Anschutz Medical Campus is committed to
recruiting and supporting a diverse student body, faculty and
administrative staff. The university strives to promote a culture
of inclusiveness, respect, communication and understanding. We
encourage applications from women, ethnically minoritized
individuals, persons with disabilities, persons within the LGBTQ+
community and all veterans. In addition, the Anschutz Campus has
also been recognized as an Age-Friendly University. The University
of Colorado is committed to diversity and equality in education and
employment.
Qualifications:
Minimum Qualifications:
Three years of general clerical experience.
Substitution: College or university course work appropriate to the
work assignment, may substitute on a year for year basis for the
experience.
Applicants must meet minimum qualifications at the time of
hire.
Preferred Qualifications:
Professional experience working in non-profit, events, and/or
development/fundraising.
Professional experience making travel arrangements.
Experience using donor database software, such as Advance, or
similar software.
Competencies:
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships
with employees at all levels throughout the institution.
Outstanding customer service skills.
Attention to detail
Demonstrated commitment and ability to advance diversity and
inclusion.
Knowledge of general office procedures, protocol and
professionalism; expert knowledge of Business English, spelling,
punctuation and grammar.
Ability to manage multiple tasks simultaneously, adapt to changing
priorities, manage time and meet deadlines.
Proven ability to work in a team environment, develop effective
interpersonal relationships, provide superior customer service, and
communicate verbally and in writing.
Proven data entry skills with ability to input information
accurately; prepare and maintain detailed records, files, and
reports on an ongoing basis. - Solid ability to coordinate
technical presentations including hardware set up.
Solid knowledge of database management with the ability to query
reports, utilize data, and convert programs.
Solid ability to work with accuracy and attention to detail and
solid knowledge of money handling and mathematics.
Solid knowledge of multi-line phone system.
Personal computer proficiency required, especially as related to
Microsoft Outlook, Word, Excel, PowerPoint, Publisher and Access;
and Database applications.
How to Apply:
For full consideration, please submit the following
document(s):
A letter of interest describing relevant job experiences as they
relate to listed job qualifications and interest in the
position
Curriculum vitae / Resume
Three to five professional references, including name, address,
phone number (mobile number if appropriate), and email address
Questions should be directed to: Shannon Palombi,
Shannon.Palombi@cuanschutz.edu
Screening of Applications Begins:
Applications will be accepted until finalists are identified, but
preference will be given to complete applications received by
August 6, 2024. Those who do not apply by this date may or may not
be considered.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has
been established as $60,000 - $63,540
The above salary range (or hiring range) represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting. This position may be
eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck.
The University of Colorado provides generous leave, health plans
and retirement contributions that add to your bottom line.
Total Compensation Calculator:
ADA Statement:
The University will provide reasonable accommodations to applicants
with disabilities throughout the employment application process. To
request an accommodation pursuant to the Americans with
Disabilities Act, please contact the Human Resources ADA
Coordinator at .
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to
ensuring a safe and secure environment for our faculty, staff,
students and visitors. To assist in achieving that goal, we conduct
background investigations for all prospective employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19
virus and other . If you work, visit, or volunteer in healthcare
facilities or clinics operated by our affiliated hospital or
clinical partners or by CU Anschutz, you will be required to comply
with the vaccination and medical surveillance policies of the
facilities or clinics where you work, visit, or volunteer,
respectively. In addition, if you work in certain research areas or
perform certain safety sensitive job duties, you must enroll in the
.
Application Materials Required: Cover Letter, Resume/CV, List of
References Job Category: Administrative Support and Related Primary
Location: Hybrid Department: U0001 -- Anschutz Med Campus or Denver
- 21560 - ADM-CHAN Advancement Anschutz Schedule: Full-time Posting
Date: Jul 17, 2024 Unposting Date: Ongoing Posting Contact Name:
Shannon Palombi Posting Contact Email:
Shannon.Palombi@cuanschutz.edu Position Number: 00760328
Keywords: University of Colorado Anschutz Medical Campus, Aurora , Development Assistant (Administrative Assistant III), Administration, Clerical , Aurora, Colorado
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