Administrative Assistant

Company: Metropolis Technologies
Location: Aurora
Posted on: January 20, 2023

Job Description:

Job DescriptionJob SummaryThe Account Coordinator role will entail direct coordination with the Administrative Manager, Operations Managers, Facility Managers, Accounting team, and Access Control team to ensure the comprehensive establishment and processing of all parking accounts at designated facilities.

Position RequirementsThe individual assigned to this position must:

• Possess excellent organizational skills
• Possess analytical and detail-oriented thinking
• Possess bookkeeping and general accounting knowledge
• Possess skills and experience with Microsoft Office applications; Outlook, 365, Excel, Word, etc.
• Ability to maintain a high level of confidentiality and professionalism
• Ability to consistently perform accurate data entry
• Ability to effectively communicate oral and written detailed information to others
• Ability to operate basic office equipment
• Ability to meet simultaneous deadlines
• Ability to work beyond standard schedule as requiredKey Responsibilities and AccountabilitiesThe individual in this position will be responsible for:
  • Customer Service: Answer incoming phone calls. Making customer service, care and satisfaction the priority in every interaction with clients, customers and co-workers
  • Accounts Receivable: Ensure accuracy of all parker related data prior to billing distribution. Generating and distributing monthly parking, validation and special event billing on a monthly basis or as needed.
  • Transfer of Data: Transference of cumulative data to utilization reports
  • Generation of New Accounts: Establishing new accounts in the billing software program as directed and ensuring that each account file is complete with signed parking agreements and contact information.
  • Closing of Accounts: Assuring that accounts are at "zero" balance when access is deleted by the access control coordinator; cross-checking of reports to assure access has been deleted; assuring that any automatic invoicing and/or credit card processing has been deactivated.
  • Collections: Review Accounts Receivable reports and coordinate with the card access team cards to be deactivated due to delinquency. Processing customer payments and refunds.

Keywords: Metropolis Technologies, Aurora , Administrative Assistant, Administration, Clerical , Aurora, Colorado