Office Administrative Assistant
Company: Assurance Support Services Agency
Location: Aurora
Posted on: May 16, 2022
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Job Description:
Job Description FULL JOB DESCRIPTION Assurance Support Services
is seeking a reliable individual to undertake the administrative
tasks. The Administrative Assistant will serve as the face of the
company while answering all incoming calls and greeting walk-in
guests. This position requires proficiency in prioritizing and
working with little supervision. The ideal candidate is
self-motivated and will work with a high degree of attention to
detail. RESPONSIBILITIES Manage phone calls and email
correspondence Answer questions from members, social workers, and
staff enthusiastically and professionally Provide administrative
support to clerical staff as needed Track inventory of office
supplies and place orders when necessary Organize and schedule
meetings for Transition Coordinators Coordinate travel arrangements
Take minutes at office meetings Provide biweekly and monthly
reports Establish and maintain effective work relationships with
new and existing members Welcome clients and guests who call or
visit the office with polish and professionalism Ensure the
reception area looks fantastic, plan and set up for events and
conference rooms, etc. Fulfill requests with a flexible and
resourceful mindset Receive and file time sheets Send reminders for
timesheets and meetings Update members on their status in the
transition process Coordinate the housing process for all members
in the pipeline Enter notes into the Benefits Utilization Systems
(BUS) Record and track billable units to provide the billing
department Provide accurate reports on a biweekly and monthly time
frame Enthusiastically manage multiple competing priorities at one
time in a fast-paced environment and a wide variety of
personalities Handle a wide variety of tasks with excellent
organization, planning, and follow up skills Utilize strong
computer proficiency and administrative skills to support other
departments as time allows EXPERIENCE REQUIREMENTS Administrative
experience 1 year (Preferred) Customer service 2 years (Preferred)
Proficient knowledge of MS Office and Excel ABILITY TO
COMMUTE/RELOCATE: Aurora, CO 80014: Reliably commute or planning to
relocate before starting work (Required) SKILLS/ABILITIES Knowledge
of office management systems and procedures Strong organizational
skills with the ability to multi-task Excellent written and verbal
communication skills Strong attention to detail High degree of
confidentiality and professionalism SCHEDULE 8-hour shift Monday
--- Friday BENEFITS Health insurance Paid holidays and time off 401
(k) Company Description Assurance Support Services Agency was
founded to allow our patients to live a successful, independent,
and dignified life in a community-based setting. We facilitate our
patients--- physical, social, emotional, and financial needs to
ensure a successful reintegration back into their own homes and
community.
Keywords: Assurance Support Services Agency, Aurora , Office Administrative Assistant, Administration, Clerical , Aurora, Colorado
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