Clinical Operations Coordinator

Company: University of Colorado
Location: Aurora
Posted on: January 22, 2023

Job Description:

University of Colorado CU Anschutz Medical Campus School of Medicine Department of Anesthesiology Business Services Senior Professional Clinical Operations Coordinator Position - Requisition Applications are accepted electronically ONLY at The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at: Anschutz: Denver: Exemptions vary by campus location/department. Campus/Unit-Specific Exemptions: Anschutz Campus - Exemptions are allowed for medical or religious reasons. Denver Campus - Exemptions are allowed for medical, religious, or personal reasons. Consolidated/Central Services Administration - Will follow Anschutz policy on exemptions. The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds. The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit . Department of Anesthesiology has an opening for a full-time University Staff (unclassified) Business Services Senior Professional/ Clinical Operations Coordinator position. Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning, and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities. Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field. Work is performed fully independently. Department Position Description The Department of Anesthesiology is seeking applicants for a Clinical Operations Coordinator, hereinafter referred to as "Operations Coordinator". This full-time, University Staff (Unclassified) position will work closely with the Adult Clinical Business Manager, APP Coordinator, Director of Finance and Administration (DFA), People Operations Director, Adult Clinical Medical Directors, and other Departmental leadership to support the operational needs of the over 80 Physicians who support the adult clinical mission in the Department of Anesthesiology. The Operations Coordinator is responsible for planning, organizing, and assisting with the clinical and business activities of the Adult Physician Teams, ensuring compliance with all internal and external policies and procedures that govern the Department's efforts. The Operations Coordinator assists with provider scheduling, fiscal affairs, human resources, and day-to-day operations in support of the Department's and School of Medicine's missions and goals specific to the Physicians. A successful Operations Coordinator will provide high quality, creative, and solutions-oriented support to the Adult Physician Teams. The position will be responsible for having a deep understanding of the operations of the Physician teams to include scheduling requirements, compensation structure, financial structures and budgeting, and evaluation structure and reporting. Additionally, the Operations Coordinator will assist project teams created specifically for the Adult Physicians, time management and budgeting, and ensuring delivery of quality solutions that meet established expectations. To be successful in this role, the ideal candidate must understand the importance of grounding their decisions in policy, best practice, and consistency. While new and creative ideas regarding operations of the team are encouraged and accepted, those ideas must be rooted in compliance and equity for all team members. Examples of Work Performed Work in conjunction with Physician and Department leadership to execute strategies and processes to drive the strategic plan and vision of the Adult Physician Teams and ensure goals, standards, and objectives are in alignment with the Department's overall strategic plan. Manage scheduling for Physician Teams, including residents and fellows, in Qgenda which includes various call and incentivized shifts, and coordinating requests for FMLA, FTE changes, etc. This is done in conjunction with Physician and Department leadership to ensure compliance with scheduling guidelines, Department HR, and University Legal policies. Assist with the development of administrative policies, procedures, and guidelines specific to the Adult Physician Teams, working with the Department's People Operations Director and Professional Risk Management to ensure compliance In collaboration with Departmental leadership, assist with compensation and budget planning and revisions on an annual basis Coordinate with Physician Leadership regarding the creation and implementation of various policies, handbooks, guidelines, etc. that will be maintained on the Department's Intranet. Plan, implement, and execute business, operational, and clinical projects at the request of Physician and Departmental leadership; develop a process to track and report on progress and accomplishments specific to individual Physician-related projects Serve as work lead for Physician Team-specific projects; establish work plan responsibilities and scope of authority for project stakeholders. Execute effective communications strategies amongst Physician Teams and stakeholders Coordinate salary allocations that are complex in nature, working closely with the Department's Payroll Specialist to ensure accuracy and timeliness of both salary funding distributions, as well as incentivized shift payments. Work closely with the Administrative Assistant IIIs for the Physician Teams to ensure all Physician's administrative needs (i.e., purchasing, reimbursements, credentialing, etc.) are being met in a timely manner. This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority. Supervision Received Supervision will be by the Clinical Business Manager. Supervision Exercised None. Minimum Qualifications A bachelor's degree in business, business administration, finance, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution. Two (2) years of professional level experience supporting the operations of a program or team. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis. Required: Applicants must meet minimum qualifications at the time of hire. Preferred Qualifications Experience working in a healthcare clinic or medical field in an administrative capacity. Experience utilizing and/or managing complex scheduling systems such as Qgenda. Experience working in higher education and/or academic medicine and in large settings. Experience with financial forecasting and/or analysis, budget analysis, and/or management concepts. Competencies Strong and effective presentation and communication skills, both oral and written. Ability to quickly establish and maintain effective working relationships with employees at all levels throughout the institution. Ability to support multiple projects simultaneously while effectively managing time and prioritizing tasks. Outstanding customer service skills. Demonstrated commitment to advance diversity and inclusion. Proven ability to work with all levels of staff and leadership Ability to work with a high degree of independence and latitude Salary and Benefits The salary range (or hiring range) for this position has been established at $48,137- $67,391. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is not eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck . click apply for full job details

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