Billing Coordinator, Clinical Trials

Company: University of Colorado
Location: Aurora
Posted on: June 24, 2022

Job Description:

**Description****University of Colorado - CU Anschutz Medical Campus****School of Medicine - Department of Medicine, Division of Gastroenterology and Hepatology****Official Title: Research Services Senior Professional****Working Title: Billing Coordinator, Clinical Trials****Position #00795494 - Requisition #25544**\* Applications are accepted electronically ONLY at www.cu.edu/cu-careers * The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2Denver: https://www.ucdenver.edu/coronavirusExemptions vary by campus location/department.Campus/Unit-Specific Exemptions:+ Anschutz Campus - Exemptions are allowed for medical or religious reasons.+ Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.+ Consolidated/Central Services Administration - Will follow Anschutz policy on exemptions.The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.**Department of Medicine, Division of Gastroenterology and Hepatology has an opening for a full-time University Staff (unclassified)** **Billing Coordinator, Clinical Trials position.**The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. _Read CU Anschutz Quick Facts here_ _._**Nature of Work**The University of Colorado's Division of Gastroenterology and Hepatology in the Department of Medicine, located at the Anschutz Medical Campus, is an internationally-renowned program that provides comprehensive resources for the diagnosis and therapy of diseases of the digestive tract, pancreas and liver. The Division of Gastroenterology and Hepatology has world class faculty and staff making contributions to research, clinical trials, and nationally-recognized patient care. The Division of Gastroenterology and Hepatology is rapidly growing, with clinical practices throughout the state of Colorado and more than 80 researchers, physicians and staff, all working toward its vision to prevent and treat disease while being a global model for patient care delivery, interdisciplinary research, and training.**Examples of Duties Performed**DART Strategic/Financial Administration - 25%+ Oversees various financial and compliance aspects of the clinical trial with close collaboration to other areas such as billing compliance+ Develop and implement billing compliance SOPs for the division+ Advises DART on the development of clinical trials billing rates and yearly increases+ Resolves patient and sponsor billing issues+ Perform audits/ queries to ensure integrity in billing compliance and identification of missing procedures and research activities for full life cycle of the funds+ Knowledge of the financial process to track patient care from registration and scheduling to the final payment of a balanceClinical Trials Budget and Billing Management - 75%+ Independently monitors all clinical research revenue, expenses, and Speedtypes for the Division of Gastroenterology & Hepatology+ Creates monthly financial reports for all PI's that have clinical research funding as well as reports for leadership in the Division+ Independently tracks all clinical research revenue and ensures a 100% collection of all clinical trials+ Generates processes and systems to identify if/when clinical trial revenue is late or uncollected+ Independently tracks all clinical research expenses on a monthly basis and ensure accuracy of reporting+ This position is responsible for properly allocating all salary & benefits for PI's, PRA's, and staff DART salaries+ Submit funding changes and Payroll Expense Transfers (PETs) for all clinical research to ensure accurate reporting+ Review negotiated budget and terms of clinical trial agreements. Prepare timely invoices for division clinical trials.+ Use On-Core to identify milestones achievements, bill sponsor per contract terms.+ Reconcile and resolve accounting discrepancies between sponsor budget, University of Colorado Hospital budget and study project accounts.+ Create standardized templates for invoicing and models for invoice process.+ Create and compile comprehensive list of clinical trial invoices. Inquire with sponsor regarding remittance. Reconcile and update list regarding received or outstanding payments. Escalate delinquent payments.+ Establish and maintain ongoing communication with the Office of Grants and Contracts (OGC) regarding remittance to expedite payment processing. Review, address and resolve OGC payments queries to ensure proper study accounting.+ Identify, prepare, and calculate Journal Entries (J/E), and other sponsored project accounting transactions as required.+ Work with Research Services Manager and Division Administrator to ensure personnel allocations are properly applied.+ Evaluate and review clinical trials ready for financial closure. Review study progress and perform comprehensive final billing reconciliation. Reconcile completed services against budget.+ Identify and prepare no cost extension requests to sponsors and OGC.+ Independently compile comprehensive list of clinical trials ready for project and contract closure. Reconcile and update list regarding study closure process. Coordinate, prepare reports and conduct meetings with Principal Investigators and/or sponsors to resolve delinquent clinical trials and unresolved payments.+ Attend Division Administrative Research Team (DART) meetings. Provide suggestions for pre-award contracts and maintain communication with pre-award and regulatory personnel regarding upcoming clinical trial contracts. Provide billing status of active research projects.+ Provide flexible clinical trial support to the DART as requested.This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.**Salary and Benefits**The salary range ( _or hiring range_ ) for this position has been established at $53,767 to $68,392.The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.The above salary range ( _or hiring range_ ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.This position is not eligible for overtime compensation.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Benefits: https://www.cu.edu/employee-services/benefitsTotal Compensation Calculator: http://www.cu.edu/node/153125**Diversity and Equity**The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu ?.The University of Colorado Denver - Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.The University of Colorado Denver - Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.**Qualifications****Minimum Qualifications**+ A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.+ 2 years of professional level experience.Substitution: A combination of education and related experience may be substituted for the bachelor's degree on a year for year basis.**Applicants must meet minimum qualifications at the time of hire.****Preferred Qualifications**+ Experience working with clinical trials.+ 3 years' experience in financial reporting and/or finance/budgeting.+ 3 years' experience in working within an academic institution.+ Experience utilizing University of Colorado systems: PeopleSoft, m-fin reporting, CU Marketplace and InfoEd.**Competencies, Knowledge, Skills, and Abilities**+ Advanced knowledge of laboratory techniques including safety procedures and techniques.+ Ability to communicate effectively, both in writing and orally.+ Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.+ Outstanding customer service skills.+ Demonstrated commitment and leadership ability to advance diversity and inclusion.+ Knowledge of basic human anatomy, physiology medical terminology.+ Ability to interpret and master complex research protocol information.PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.**Job:** Research Services**Primary Location:** Aurora**Job Category** Research Services**Department** U0001 -- DENVER & ANSCHUTZ MED CAMPUS**Schedule** Full-time**Posting Date** Apr 14, 2022**Unposting Date** Ongoing**Posting Contact Name** Tina Johnson**Posting Contact Email** TINA.M.JOHNSON@CUANSCHUTZ.EDU**Posting Number** 00795494**Req ID:** 25544The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

Keywords: University of Colorado, Aurora , Billing Coordinator, Clinical Trials, Accounting, Auditing , Aurora, Colorado